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Manager of Grants Accounting and Financial Reporting

Job Type: 

Job Description

The role of the Manager of Grants Accounting and Financial Reporting is to properly account for the revenue and expenses for all grants (internal and external) and to be able to report this information to management by grant, by lab and on a consolidated basis.

This position reports to the Director of Finance.


  • Must be well versed in all the rules and policies of all Federal, State and Private grants
  • Assist the Principal Investigators (“PI”) in building a grant proposal by working with the PI to complete a budget
  • Prepare budget justification with PIs
  • Preparing and submitting all financial reports requested by grantee in a timely manner
  • Work with the PIs to manage the personnel adjustments to grants and the outcome from those adjustments
  • Forecast grant spending for each grant
  • Build grant budgets by lab to be consolidated into organizational budget
  • Work with grant Primes and grant sub awardees to file/collect all necessary signed paperwork
  • Send PIs their financial information monthly and coordinate times to meet to discuss monthly financials, forecasts, and budgets
  • Review grant expense monthly for accuracy and make adjusting journal entries where needed
  • Calculate and submit monthly grant revenue to accounting
  • Manage, track, and reconcile the grants accounts receivable to make sure that AR is not overstated, and that AR is collected timely
  • Reconcile monthly the sub awardee/consortium amounts
  • Update the Cayuse (GMS) monthly so that the grant database is always current
  • Reconcile grant salary and effort monthly
  • Quarterly reconciliation of Federal Grant drawdown
  • Access and drawdown of federal funds per grant
  • Assign funds from federal drawdowns to correct invoices for accounting
  • Identify all deposits for accounting monthly
  • Electronically provide accounting with POs generated monthly
  • Year-end liaison with external auditors for financial yearend audit
  • Prepare financial yearend schedules/workpapers for external auditors
  • Conduct annual fixed asset inventory including federal equipment as well
  • Reply to all internal emails within 24 hours
  • Identify merchant deposits and report to accounting


  • A minimum five years of post-grants accounting experience in-depth knowledge of grants administration with Federal, State and Private grants budgeting and reporting.
  • Review monthly and year-end financial reports to ensure accuracy
  • Grants management experience required
  • Familiarity with Cayuse
  • Payroll systems ADP
  • QuickBooks Online
  • Well versed in PMS (Payment Management System)
  • Grants Gateway (NYS)
  • Participate in developing grant budgets and monitor budget vs actual grant expenses to determine if budget modifications are necessary. Assist in the preparation of annual budget, forecasts, and variance analyses.
  • Proficiency in Excel (lookups, pivot tables), Word and other Microsoft Office 365 applications.
  • Strong written and verbal communication skills. Effective management of given tasks specific to the needs of department.

Bachelor’s degree in Accounting or Finance or Business from accredited college 


BNI offers a robust Benefit package to full-time employees.  Some highlights include:

  • Comprehensive Medical, Dental and Vision insurance
  • Company paid Life Insurance/AD&D and Long-Term Disability Insurance; Buy ups for additional voluntary life insurance for you and your family and short-term disability buy-up.
  • Health, Dependent and Commuter FSA programs
  • 403b Program with a generous employer contribution after 1 year of service
  • Pet Insurance
  • Employee Assistance Program
  • Generous PTO and Company Holidays
  • Monthly on campus Happy Hours and annual company retreat
    • Professional development opportunities
    • Supportive and collaborative work environment


Salary Range: $90,000 to $110,000 annual salary based on years of experience.

How to Apply

To apply, interested candidates should complete the online application, upload a cover letter, a resume/CV, and include three contacts for references.

We appreciate all applications, but only those selected for an interview will be contacted. Thank you for your interest in joining our team.


About the Institute

The Burke Neurological Institute is a nonprofit leading scientific research institute devoted to advancing the study of neurological diseases and injuries. The overarching goal of the Institute, an academic affiliate of Weill Cornell Medicine, is to leverage the most innovative and highest quality neuroscience to restore brain and spinal cord function in those with neurological injury including stroke, spinal cord injury, traumatic brain injury, Alzheimer’s disease, age related macular degeneration. Twenty faculty funded by federal and private agencies work alongside 100 individuals on a beautiful 60-acre campus in White Plains, New York, 15 miles from the heart of New York City.

Burke Neurological Institute is an equal opportunity employer.